Match the document to the correct record type: Routing Slip - Not a Record. It may be created inside or outside of the organization. 5th floor, Suite 550. National Records Management Training Program Office of the Chief Records Officer for the U. The purpose of the Record Management Policy is to (1) establish an efficient University-wide record management system for maintaining, identifying, retrieving, preserving and destroying records, (2) ensure that records are adequately protected, (3) preserve University. Another factor to consider when choosing the best tools or software for records management is the costs and benefits of each option. You need to weigh the initial. Applicable Regulations 36 CFR, Subchapter B – Records Management, Part 1228 – Disposition of Federal Records 44 U. Records Management Section. Poorly enforced records management procedures and retention policies can result in unnecessary audits, lost productivity, and hefty penalties for noncompliance. records management in accordance with Reference (i). C. Federal records are any material that provides documentation of USDA’s operations, functions, policies, procedures, decisions, and other activities. a. Updated: 2023-11-12T13:52:32Z. A good records management system should also be able to track changes over time in order to make sure that information is always up-to-date. 2. The value of a record is determined by content, not by format. Oil and Gas / Marine Jobs. Security is important for both records and document management, but the form security takes is slightly different in each. The city’s records management officer is responsible for administering a city’s records management program. Employee records management is the practice of maintaining pertinent information related to employees and ensuring it is available when it is needed (and only when needed). Companies must follow approved policies, records management procedures, and retention schedules when creating, maintaining and sharing information. Section 1. External Record. Portland, OR 97201. Revised Statute 44:411 provides for the establishment of Records Management Programs within state and local agencies. Records Management Division 3000 Marine Corps 1000 Navy Pentagon, Room 4E623 Pentagon, Room 2B253 Washington, DC 20350-1000 Washington, DC 20350-3000You can access NARA's regulations through the Government Printing Office (GPO)'s site, the Electronic Code of Federal Regulations (e-CFR). 3) The Act authorizes the Illinois Secretary of State to provide records management expertise and technological assistance to State agencies. Critical supporting activities include:Check with your agency records management contacts to learn how permanent records are handled at your agency. 6. 3. Preserve company records with. A Go:TAB a GLABs kifejezetten tabletre optimalizált felülete, hogy a telephely bármely. No matter what your information management needs are, we’ve got you covered. 5. Senior Agency Officials for Records Management (SAORMs) act on behalf of the agency head to ensure the agency efficiently and appropriately complies with all applicable records management statutes, regulations, NARA policy, and OMB policy. gov with any questions about this page and NARA's Federal records management guidance. Also, a number of state statutes have passed. This is crucial for preserving record control and being compliant. Records management is a highly regulated field and the ISO 15489 standard is a baseline for records management best practices. 75423, provided: Memorandum for the Heads of Executive Departments and Agencies. What is a file plan? What is a file plan? What is a file plan?OMB and NARA have just released a new memo, OMB/NARA M-23-07 , Update to Transition to Electronic Records, (December 23, 2022). Incoming/Outgoing Government Employees/Officials. In. Records management is even more important in the 21st century. The CO-2, MU-1, MI-1, and ED-1 Schedules, were superseded by the LGS-1 on January 1, 2021 and are no longer legally valid for disposition of records. The auditor requests a list of records to review. It's essential to uphold security and privacy throughout the records management life cycle, which tracks a document or file through these four steps: Creation: Make or receive a file and properly format or classify it as a record. Records management policies are at the center of records management. management@nara. 7. 2020. In Illinois, no public record may be disposed of without the approval of the appropriate records commission. Discover over 18 Records Management vacancies today and get hired. 2. Alexis Graves, Director, Office of Information . The Office of the City Clerk has had a role in Records Management for over 100 years. With an expanded scope that encompasses more than 100 new entries from key information governance (IG) disciplines, this PDF version of the fifth edition of the glossary now defines more than 1,000 terms from disciplines that intersect with records and information. It also helps ensure compliance with industry regulations and government laws. some examples of permanent information are day books of senior leaders. Types of records management systems. Consistent with records management laws and regulations, develop plans to close agency-operated storage facilities for paper and other, analog records, and transfer those records to Federal Records Centers operated by NARA or commercial storage facilities. The six records management trends we explored – digital transformation, automation, artificial intelligence, cybersecurity, data privacy, and remote work – are transforming the way. Sound records management implies that records are managed in terms of an organisational records management programme governed by an organisational records management policy. Sound records management implies that records are managed in terms of an organisational records management programme governed by an organisational records. A more robust, technology-based system of records management will be required to sustain the progress made by GIS. An ERM system has many benefits, including:Records Management. Some organizations may have simple retention and deletion requirements were applying broad policies using the MIG features will meet your needs. Access removes the daily hassle of managing documents with end-to-end records management solutions. See also: 8 reasons why document management is a must for business ownersWhat does a Records Management Coordinator do? Management consultants are responsible for helping organizations solve issues, create value, maximize growth and improve business performance. Access And Use: Access to records is controlled by policies and procedures regulating who is permitted access to which records and in what circumstances. Records Management Service's Records Storage Center is a secure, centralized, low-cost facility for storing semi-active state agency records with retention periods of ten (10) years of less. The Basics of Records Management is intended to serve as an effective introduction to records management and a useful guide to the ways in which Florida’s Records Management Program can help you achieve your goals. Subj: MARINE CORPS RECORDS MANAGEMENT PROGRAM Ref: (a) NAVMC Directive 5210. b. 11F, "Marine Corps Records Management Program. A problémáinkra megoldást nyújt, illetve az előzetesen hozzá fűzött elvárásainkat teljes mértékben hozta a rendszer. 1. SKnowledge Area Six: Records Management Program Development – 1 day, Cost $150. 31–32) clarify, the life cycle of a record starts when information is created, documented and used in an organisation. Records Management. Here are several key terms relating to records. 5. Nkholedzeni Sidney Netshakhuma. Learn more about ReMIS and how to contact us. services@myjobmag. Records management is the systematic control of records throughout their life cycle. For general or specific records management. An RMS covers the entire life span of recordsAs Gordon and Hoke (2011, pp. Is there a fee for the FCRM exam? An application fee of $50. Enterprise platforms. This website contains guidance on the file formats that may be used by agencies when they transfer permanent electronic records to NARA. A standard for Records Management policies and procedures. Subj: DEPARTMENT OF THE NAVY RECORDS MANAGEMENT PROGRAM Ref: See enclosure (1) Encl: (1) References (2) Definitions (3) Records of Departing Personnel (4) Responsibilities (5) DON’s Approved Records Management Application (RMA) 1. Conceptually, one who argues in favor of something. JKO Help Desk - 757-203-5654. Print Records Management Basics: Terminology & Examples Worksheet 1. 3. Értékelni tudják, melyik beszállító mikor. PRC Rules. The RIM life-cycle accounts for the management of all paper and digital files, including. Florida records management requirements in Florida Administrative Code 1B-24 and 1B-26. Public records management software helps government agencies archive, manage, and digitize public records, often for the purpose of supporting Freedom of Information (FOI) requests made by citizens; common documents include land records, marriage licenses, birth and death certificates, and legal contracts. The Principles® (Generally Accepted Recordkeeping Principles®) constitute a widely leveraged global standard that identifies the critical hallmarks and a high-level framework of good practices for records management, records and information management (RIM), and information management programs. It lets you do so quickly and easily, with a level of security that manual data handling can’t match. The secretary of the Air Force can override the Federal mandate on the need for having a. This second edition cancels and replaces the first edition (ISO 15489-1:2001), which has been technically revised. a. Each file is carefully managed to optimise the ease and speed of document retrieval. DOS - Department of Operational Support. The responsibilities of records management also involve tracking a record through its entire life cycle. These considerations include identifying and supporting the business and RM users that interact with the records as well as planning for IT capabilities and automation. Records management is a process of ensuring the proper creation, maintenance, use and disposal of records to achieve efficient, transparent and accountable governance. . After you've enabled a security group for disposition from the Records management settings in the Microsoft Purview compliance portal, you can't disable this permission for the group or. A GLABs szoftver ezekre nyújtott komplex megoldást, megkönnyítve az operáció mindennapi munkáját. Records Management User Training. 00. Short Course in Records Management. B. 15 minutes. The LGRA provides that on or before June 1, 1990, the city council should have designated an individual, or an office or position, to serve as records management officer, and. This annual, app-based training provides personnel with Records Management guidelines and best practices in accordance with Federal regulations. In some cases they actually supersede federal regulations; therefore, it is crucial to understand compliance within the state or states where an organization operates. The divisional office of the CIO, located in the Ewing Building, 3rd Floor, has overall responsibility for the administration of records management systems. Hours: In-person research at the Portland Archives & Records Center is currently available on Tuesday, Wednesday, and Thursday by. Protect institutional information resources throughout their life cycle. Air Force Times - Not a Record. 1. Where they exists, all such records are also subject to the requirements clause 7. January 1, 2023, through June 30, 2023. Agency Records Officer. • Serves as the primary agency official who coordinates records managementrecord-keeping requirements, including the ECA records management policy, the file classification scheme, the retention and disposal schedules, the information security policy and records management standards and guidelines. Defensively dispose of records that are no longer needed. Email and Electronic Messages Management. ) Operationally, the medical records is the information or data of a patient. It entails all recordkeeping requirements and policies that allow an organization to establish and maintain control over information flow and administrative operations. A record is any document - in any format ( paper or electronic, and yes even video) - created or received by you or your department - that allows you to conduct business. Purpose. These digital artifacts include physical records indexes, finding aids, and electronic records via a content management application. A records management process is comprised of. B. Records Storage. A cikket a trans. Records management is “responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”. 1 | 9 september . Central to records management is the concept of recordkeeping requirements. S. S. Üzleti partnerünk és alvállalkozói is elégedettek, mivel eleget tett a szoftver a vele szembe támasztott elvárásokat. Because of bad records management, employees often cannot find the documents they need. Distribution of this publi-c a t i o n i s a v a i l a b l e i n e l e c t r o n i c m e d i a only and is intended for command levels. DHS Senior Forms Management Officer: 1. Records management (RM) is the supervision and administration of digital or paper records, regardless of format. They conduct organizational studies and evaluations, design systems and procedures, and conduct work simplification and measurement studies. Records Management Objectives. Each part is scored separately and gives. Rubex offers search functionality to access and retrieve documents by date or keyword. saját fejlesztésű szoftvere. The solution supports all aspects of records development from the initial CFS to case disposition, providing agencies with a system for storage. c. A record that contains information needed to operate an organization. The Policy and Outreach Program champions the critical importance of Federal records management across the Federal Government. (1) The noncurrent records of an organization or institution preserved because of their continuing value. 3. C. Records Mailbox:. Access to NARA records management training materials. • Creates and maintains a network of records liaisons responsible for overseeing the program in headquarters and field offices in cooperation with the records officer. What is the minimum required score to pass the exam? A minimum score of 70% is required to pass the exam. Records must be clearly identified, organized into series, and stored in offices. Lehetőség van arra, hogy a munkafolyamatok naplózásából kapott adatokat statisztikákhoz felhasználják és az alapján javítani, optimalizálni tudják a folyamataikat. While maintaining an effective records management system on-site or in off-site storage is possible, digitizing records is becoming the norm — and for good reason. DoDI 5015. usmc records management everyone’s responsibility v e r s i on 1. For your reference, you may contact the Records Management program by emailing recmgt@dos. Agencies identify vital records in the context of the emergency management function. It has been discovered that Amathole District MunicipalityOMB and NARA have just released a new memo, OMB/NARA M-23-07 , Update to Transition to Electronic Records, (December 23, 2022). Records life-cycle consisting three stages: creation, maintenance, and disposition of the record. of an electronic records management program in compliance with the provisions of the Presidential Memorandum dated November 28, 2011, Managing Government Records and the OMB/Directive M-12-18, Managing Government Records. A comprehensive EDMS serves a number of functions, from records management and content management to digital imaging and file conversion. An easy test : If a document helps you perform your job description or documents the history and/or. In 36 CFR 1223, Essential Records are defined as “[R]ecords an agency needs to meet operational responsibilities under national security emergencies or other emergency conditions (emergency operating records) or to protect the legal and financial rights of the Government and those affected by. Access is a cornerstone of records management; records and evidence are preserved in order that. Understanding Records Management. Organize physical and electronic records. 3. The current regulations in 36 CFR part 1236, Electronic Records Management, already state that records management controls are needed to ensure that Federal records in electronic information systems can provide adequate and proper documentation of agency business for as long as the information is needed. This is done through the Illinois State Archives, Records Management Section, State Records Management Unit (hereafter referred to as the Unit). 2. _____ is a contingency plan that has been put in place to retrieve records in case they are lost, destroyed, or compromised. Part 1236. 1 / 9 september 2 0 2 0. A GLABs szoftver ezekre nyújtott komplex megoldást, megkönnyítve az operáció mindennapi munkáját. Records Management. equipment or storage media are just a few of the benefits that good records management can help achieve. This is the person responsible for records management within the organization, but that person often has a team of people working together to create and maintain systems. Run customized reports on your stored data and check the status of all your records. S. If you're getting few results, try a more. physical records amounting to more than 70,000 cubic feet have been consolidated at the Leadership in Energy and Environmental Design (LEED) gold,. Purpose a. The Basics of Records Management is intended to serve as an effective introduction to records management and a useful guide to the ways in which Florida’s Records Management Program can help you achieve your goals. Employee records management software is the best way to store and access your employees’ records. Tim L. The RIM industry is undergoing significant changes that impact all of us in some way, and organizations must adapt to the changing landscape to stay competitive. – records whose scheduled disposition has been temporarily suspended because of special circumstances that alter the administrative, legal, or fiscal value of the records. 1. Records management is the process of controlling the development, maintenance, reception and disposal of information in any format. TITLE DESCRIPTION; RM APPT LTR (EXAMPLE)records, they go through a massive effort to locate and capture their records - and in many cases cannot find them, putting themselves and the University at risk. THESE COURSES ARE: n Knowledge Area One—Records. Responsibilities for Records Custodians. com. Therefore, it’s important for potential employees to be familiar with the standard and understand how it. It is designed for sworn and clerical use. According to the content management experts at TechTarget, records management is the “supervision and administration of digital or paper records, regardless of format,” and includes such activities as “the creation, receipt, maintenance, use and disposal of records. In one way or another, all members of staff come. Instructions on how to download the files. Legal records management is the process used to create, store, and organize legal records. Governments and organizations around the world are struggling not only to care for traditional paper or analog records but also to From the Office of the Chief Records Officer for the U. They are deeply skilled in business and provide objective advice and expertise and help an organization develop any specialist skills that it may be. For driver licenses, ID cards, auto/vehicle registrations, car titles, and other state services, please visit Service Oklahoma or call 405-522-7000. 5. Organize physical and electronic. Shopping receipts, tax forms, cabinet inventories d. This includes complying with state and federal laws and regulations, identifying vital records, and implementing strategies for preserving information and records of long-term value. Keywords:(AIIM) Association for Information and Image Management, (ARMA. Versatile Retention is a complete schedule management and research solution that gives your business total control over your retention schedule. 10. Sign into the building before 3:30. Agency records management staff will use ERA 2. story file if you would like to edit or modify the lessons in Storyline. records management program encompassing all Federal records, in paper, electronic, or other medium, in accordance with the National Archives and Records Administration (NARA)-requirements, NARA General Records Schedule (GRS), and NARA-approved VHA record disposition schedules. Mon to Tue, 7:30 am to 3:30 pm. Held anywhere from 1 day to 100 years. In coordination with the Agency Records Coordinator, Management Directive 210. Federal records may not be removed from Government custody, nor may they beThe article considers the concept of a system of records management. ARM utilizes O’Neil records management and barcode scanning technology to track the activity of all items from the day they enter our facility, through all retrievals and returns, to the day they are destroyed. This paper aims to analyse the current Southern African countries’ archives and records management legislations to identify the gaps and challenges. Poorly organized records management can lead to legal liability and failure to prove regulatory compliance. At Deep Cognition, John Pennypacker relies on its powerful search capabilities to quickly retrieve, view, and share files with clients and colleagues, especially when on the go. A records management policy is a document that defines how your organization creates, stores, accesses, and disposes of its records. by Oliver W. Enabling another security group for disposition. Microsoft Purview Data Lifecycle Management manages risk and liability by only keeping what you need and deleting what you don’t across your entire digital estate,. It ensures that a company has access to the appropriate records at the time they are required. This model, which requires documentation for major elements of the quality system, is also included in the ISO 14000 standards. Apply now. Let’s dive deeper into M365 Records Management’s capabilities! 1. Records management is defined as the process “responsible for the efficient and systematic control of the creation, receipt, maintenance, use, and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records. More specifically, 14 of the 17 agencies established records. We are pleased to announce the publication of NARA’s Federal Agency Records Management Annual Report, 2019. For record management, each industry needs to adhere to a set of laws and regulations. For businesses, this process should run for the company’s full life cycle, meaning the documents stored can reflect the history of the business. Santos (910) 451-4789: References. DOE Order 243. Our next semester will be starting on 10/2/23. Agencies are also required to establish a records management program which includes a planned, coordinated set of policies, procedures, and activities needed to manage its recorded information. GOV’T CODE §§ 203. Improving records management will improve performance and. [1] Records life-cycle in records management refers to the following stages of a records "life span": from its creation to its preservation (in an archives) or disposal. Local governments, who have not adopted the LGS-1 as of January 1st 2021, may still adopt the LGS-1, but must suspend disposition of records until they have done so. Building on more than 100 years in the information management business, Vanguard Archives continues to thrive by aiming to provide the most proactive, responsive and accommodating customer service in the industry. ke. Training. Records Management Services' slogan - Practical Solutions - Because Records Matter Michigan's Records Management Services (RMS) RMS provides expertise and assistance to state and local government agencies with managing records and information in the most effective, cost efficient, and legally compliant manner. records management in the decision-making process, strategic planning process (Integrated Development Plan), the realisation of the Batho Pele Principles and the overall performance of ADM, it was evident that ignorance was displayed with regard to the management of records. %PDF-1. Records custodians fulfill. Record management, document control, documented procedures and. Huge quantities of records, primarily electronic, are created every day. For information about the procedures to dispose of state records call 217-782-2647. To provide support for ED’s mission of promoting educational excellence forRecords Management United States Records management practices and standards are delineated in many federal regulations. A records management system is an agency-wide system that provides for the storage, retrieval, retention, manipulation, archival, and viewing of information, records, documents, or files pertaining to law enforcement operations. Records Management Policy. Internal Record. ”A sofőr a kamionhívás applikáción keresztül visszaigazolhatja a hívást és jelezheti, hogy elindult a rakodási helyre, vagy jelezheti ha akadályozza valami a rakodás megkezdésében. This memo extends the M-19-21 deadlines to June 30, 2024. Records management is the system used to control an organization's records from the creation of the record until the record is archived or destroyed. A sofőr visszajelzése megjelenik a szállítási ügyintézők számára a rakodás adatlapon, valamint a raktárban kihelyezett raktár displayeken. R. Guides and assists ARPs and CORs in developing and preparing an inventory of records for the office of record. Physical Records Management. 1. Reduce agency risk and get everyone on the same page with our comprehensive Records Management SOP. Emergency operating records, legal and financial rights records b. A cég 2012-ben alakult, három üzletága közül az egyik kifejezetten logisztikai megoldások fejlesztésével foglalkozik. It implements and provides the requirements and assigns responsibilities for creating and preserving DOE records, to include the management of unique sets of. In this section, you can learn about how to define a record, and what the. Just to give you a little perspective, we have created about 44 zettabytes of data in the global datasphere as of 2020, and this is expected to multiply four-fold to 175 zettabytes by 2025 (a zettabyte is one billion terabytes). The Texas State Records Retention Schedule (RRS) is adopted as an administrative rule of the Texas State Library and Archives Commission and supersedes the schedule of May 10, 2020. Federal Records Management and the Public. S. Records are handled by relevant departments and are available only to that departments. The criteria for selecting agencies for inspection or records. INFO-n is elolvashatja ide kattintva. RIM manages and. - PDF. The university archivist. 11E (b) 44 United States Code, Chapter 31 (c) Title 41, Code of Federal Regulations, Parts 102-Talk to us about your business issues. Transfers and Formats Guidance. Records management allows organizations toRecords Management is the control of paper/digital assets that are used for backup and references. The mission of the CUNY School of Professional Studies MS in Health Information Management degree program is to meet the demand for mastered prepared HIM professionals in the healthcare ecosystem in New York City, New York State, and the nation. 3. Affairs, 202-690-3318 Beatriz Collazo, Departmental Records Officer, 202-923-5012 . The 1889 City Charter specified that. Records management is a process of ensuring the proper creation, maintenance, use and disposal of records to achieve efficient, transparent and accountable governance. Federal Records Management and the Public. Once you have clarity around the files to focus on, the auditor will request a list of your agency. com. An aspect of records management that determines how long records need to be kept. 05 Amended, The Commonwealth of Pennsylvania State Records Management Program and Manual 210. This section requires the chief executive officer of each state agency to designate a Records Officer to work with the Division of Archives, Records Management, and History regarding that agency's. A record created for use outside of the organization. The files are compiled as SCORM 1. The office also develops Federal records management standards, with an emphasis on electronic records. We would love to hear from you! Advanced Records Management provides records storage, paper shredding, scanning, imaging and data. Before we get too deep into all this, let’s quickly take a look at some of the acronyms floating around in the world of electronic document management. Types of accessionsRecords management is a vital function of any organization, but it can also be a source of administrative inefficiency and frustration. d. or call 1-888-466-8228. Ekkor megkapja a legkorábban elérhető szabad időpontot és a raktár ez alapján szolgálja ki. 3. version 1. AFQTPXXXXX_222RA, Records Management - User Training. This includes setting up systems, determining appropriate document. Memorandum of President of the United States, Nov. Conceptually, a record of a patient’s medical information (as medical history, care or treatments received, test results, diagnoses, and medications taken) (“Medical Records,” n. Archiving of Records. Cloud. To dispose of local government records call 217-782-7075. What is Essential Records Management? The identification,protection, and ready availability of information systems and applications, electronic and hardcopy documents, references, and records needed to support essentialfunctionsduring a continuityevent. 2. Records management is a critical part of the overall ILM strategy. S. Records management involves creating a level of efficient and systematic control over the creation, use, and disposition of records, and includes setting policies for maintaining different types of records. By reducing the administrative burdens of report-writing, Axon Records helps officers focus their time on serving their communities. Latest Records Management jobs in Kenya on MyJobMag. For questions about the records control schedules posted online, including missing schedules, technical issues, revisions to 115s. 2, as well as general records management at DOT. Interprets and advises senior agency officials on existing, new, or potential records management statutes, regulations, or other legal requirements impacting the agency. Records and information management (RIM) is a collective term for systems that manage information (primarily documents, from the time they are created through their final disposition. This evaluation and scheduling process, which includes information analysis and decision-making, places all records into one of. Additionally, this memorandum consolidates requirements from prior 0MB records. From the owner to the summer intern, all employees are responsible for making sure that business information is accurate, clearly legible, and factual. This is crucial for preserving record control and being compliant. What is records management? Records management, also known as recordkeeping, is, as the name suggests, the process of organizing and securing an organization’s records. If you are looking for ways to streamline your records. Azóta a szoftver folyamatosan fejlődik, bővül, új modulok, funkciók elérhetőek, akár személyre szabottan is. It is essential for ensuring compliance, security, and. Records are documents that outline the details that are relevant to the project. The CIS Records Management System automates agency record-keeping, providing real-time records, property, and evidence, dispatch, investigations, and corrections. 1. Records Management SOP +$9. Purpose. Essential Records and Disaster Recovery. The new deadline allows agencies more time to complete their transition to electronic records due to implementation delays resulting. 2. . You’ll also find free online lessons on permanent records, records schedules, and more in our . 20503 . The coordinator may propose records to include in the schedules, convey the interests of the campus to the University Records Management Committee, and serve as a local resource for retention questions. For questions about permanent records issues and accountability. Records Management - Commander/Designated POC training. This report shares recurring themes, key observations, and recommendations for action identified by the Records Management Oversight and Reporting Program of the Office of the Chief Records Officer through various oversight activities completed during that time period. As depicted in the image there are six (6) foundational elements: to an effective records management program that are enveloped in an articulated set of Policies and Procedures that are reviewed and updated on a regular basis. Records management is defined as a “field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing, and maintaining evidence of and information about business activities and transactions in the form of records” (ISO. Preserve company records with. (2) The agency responsible for selecting, preserving, and making available records determined to have permanent or continuing value. The 21st century’s public safety platform Empowering communities and their governments with new technologies that improve the safety and quality of life for all. You may also contact our office through mail, fax, or email. 4- Create and implement a records policy. Create a file plan to manage records. If you are a state agency employee and have questions regarding the records transfer process, contact. All three stages of the records life cycle are interrelated. Every business has employees, and each of those employees has a unique set of circumstances that make them who they are. Take control with 24/7 access to physical and digital files. 6.